Asset Administrator

Full Time
Asset Officer

Overall Responsibilities

The Asset Administrator will play a key supporting role in ensuring fixed assets owned, leased, or rented by IHPS are maintained at a high standard. To manage assets linked to IHPS, the incumbent will maintain an accurate inventory to track assets. It is expected that this position will work closely with the IHPS Procurement Team to ensure that assets are logged accurately.

Key Performance Areas:
  • Regular review of Asset Register for completeness and accuracy
  • Constantly record of purchased assets in the asset register as per IHPS Asset Management Policy
  • Manage the national distribution of assets including tracking, delivery, and acknowledgment of asset transfer
  • Coordinate and corroborate asset purchase orders with the procurement team
  • Coordinate, log, and store returned assets
  • Work closely with designated supervisor to conduct asset verification and audits across IHPS programs
  • Meticulously file all asset management related documents
  • Manage and track the usage of IHPS ICT assets i.e., phones, SIM cards, dongles, and 3G cards
  • Track and provide timeous alerts about office rentals leases or renewals
  • Ensure IHPS vehicles are properly registered, as applicable
  • Manage and track the use of IHPS fleet management financial resources/ budget
  • Report on the fleet management expenses on monthly basis and track budget vs actual to minimise spending challenges
  • Conduct quarterly site visits to the field offices to audit and verify asset register

Required Knowledge, Skills, and Abilities:

  • Ability to work under pressure and meet deadlines
  • Meticulous attention to detail
  • Demonstrated ability to relate to people from diverse backgrounds
  • Excellent ability to apply initiative, good judgement, and creative thinker
  • A commitment to ethical behaviour and business management
  • Excellent communication skills, both verbal and written including written reports
  • Strong problem-solving skills
  • Very good computer skills. MS Office, Google Drive, spreadsheets, email, PowerPoint, databases, social media, web, enterprise systems
  • Excellent MS Excel and MS Outlook experience
  • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public
  • Excellent quantitative and analytical skills
  • Excellent commitment to quality 

Minimum Qualification, Education and Experience:

  • Bachelor’s degree or Diploma in Accounting or Business-related field with accounting as a major from college or university; and or at least three (3) years related experience and/or training; or equivalent combination of education and experience
  • At least a minimum of three (3) years of relevant experience in accounting and/or auditing
  • Practical experience in both asset management and the associated administrative processes is desirable
  • Knowledge of at least one other South language is an added advantage
  • Intermediate IT literacy (MS Office and ITS) with advanced Excel
  • Valid Code 08 driver’s licence
  • Clear criminal and credit record