Key Performance Areas:

Financial management 

• Supervise and manage all bookkeeping activities including cashbook processing and journals, and overall responsible for the trial balance as applicable.
•  Review bank reconciliations of all project bank accounts to ensure accuracy of recorded transactions, with no unexplained variances between bank statements and ledger balances
• Ensure accuracy and completeness of project revenue and expenses, proper reconciliation of creditors as well as reviewing of petty-cash transactions.
• Ensure that loan accounts are reconciled and paid, suspense accounts are reviewed and cleared
• Provide financial management support/ assistance to program teams as necessary including budget management, assets management, procurement, travel and logistics, etc.
• Review and release of electronic payments and transfers in accordance with IHPS payment processing matrix
• Ensure persistent completeness and accuracy of the fixed asset register
• Lead the preparation of ad hoc reports, reconciliations and analysis as required
• Make sure the finance team meets all month-end deadlines set

Compliance

• Accurately account for VAT, complete and submit SARS returns
• Prepare schedules and make payment of employees’ tax and UIF
• Complete income tax submissions to SARS
• Be focal person in the preparation and execution of all audits i.e., funder and statutory audits

Cash Flow Management

• Manage the disbursement request for project expenses process.
• Ensure availability of cash and practice sound cash-flow management
• Ensure loan accounts and inter-account transfers are done timely

Reporting and Budgeting

• Ensure all monthly expense claims and financial reporting are prepared and submitted to funders on time
• Ensure quality of financial reporting by implementing review processes for validity, accuracy and completeness
• Provide insight to senior management, board and external parties through review of financial reporting for projects
• Ensure that all reports are reconciled to the financial system
• Review and interpret monthly management accounts
• Prepare budgets for specific funders or for the organization as appropriate

Administration

• Oversee the filing system for retention of manual records
• Maintain administration of the accounting system 
• Perform other duties as assigned by line manager

Stakeholder Management

• Build and maintain solid relationships with external stakeholders (funders, government, auditors, suppliers etc.)
• Build and maintain optimal working relationships with internal stakeholders (program staff, other departments/ units, etc.)

People Management

• Ensure timeous and competent recruitment and adequate training of team members
• Ensure high level plans are communicated and assigned to team members, with appropriate follow-up
• Conduct performance reviews and provide feedback in line with IHPS HR policies and procedures 
• Manage the finance team proactively to ensure expected quality standards are met
• Facilitate timeous resolution of finance challenges raised internally or externally
• Ensure staff adhere to administrative requirements including timesheets and leave managemenT.

Qualifications

• A degree in Accountancy or Finance, Economics, Mathematics or Business Studies is required
• A Postgraduate degree in Financial Management, economics or business studies would an added advantage.

Knowledge Skills and Experience

• 10 years proven experience in financial management, of which 5 years should be at management level
• At least 5 NGO experience is required 
• Global Fund, PEPFAR or any donor related audit experience is necessary
• Sound business acumen, cost consciousness and ethical work standards
• Tremendous attention to detail and quality report writing

Technical Competencies

• Excellent analytical thinking ability i.e., able to work with and create financial modelling tools within Microsoft Excel (advanced)
• Excellent problem-solving and reasoning ability
• Knowledge of internet software and the Microsoft office package
• Exceptional verbal and written communication skills 
• Demonstrated planning and organizing skills and adaptability