Key Performance Areas:

Financial management and accounting

• Ensure payments and inter-account transfers, processing of cashbooks as well as preparation of bank reconciliations are meticulously done 
• Reconcile accounts and adjust incorrect entries
• Ensure accuracy and completeness of project revenue and expenses
• Prepare journals for review and posting
• Accurately capture petty cash transactions
• Accountable for staff debt reconciliations and timeous recovery of funds
• Provide oversight and compliance on usage of petty cash cards including reconciliation and processing in the cashbook
• Responsible for creditors’ payments, debit orders and reconciliations 
• Liaise with suppliers regarding creditors statements and discrepancies
• Ensure reconciliation of suspense accounts are performed and reconciling items cleared
• Prepare ad hoc reports, reconciliations and analysis as required
• Responsible for monitoring of the Creditors and Debtors Age Analysis, and ensure all overdue items are followed up and cleared
• Accurately account for VAT and provide support in  submission and verification of VAT201 .
• Prepare monthly third-party schedules and make payment, eg,PAYE,UIF, SDL and Sanlam.

Auditing and Compliance

• Assist with the preparation and execution of the annual audit i.e., funder and statutory audits
• Assist with providing supporting documents for the SARS VAT verification process.
• Assist with preparation and execution of funder compliance visits or internal audits

Cash Flow Management 

• Assist with cash-flow management by ensuring regular monitoring of bank balances and inform the Finance Manager(FM) accordingly.
• Review loan accounts for accuracy and completeness and ensure inter account transfers are done
• Ensure transfers for debit orders are done prior to the debit order date

Reporting and Budgeting

• Work closely with FM on the reconciliation of funder report to the general ledger
• Support the FM with financial reporting and budgeting as requested

Human Resource (HR):

•  Support the HR team, ensure IHPS HR administrative requirements are met, and personnel files are complete and up to date (i.e., timesheets, leave management, supporting documentation, etc.).
• Work closely with the HR team and FM to prepare accurate regional monthly payroll summary sheets.
• Support the Project Administrator and QH HR team to ensure timely submission of all payroll inputs, timesheets and other HR administrative submissions.
• Work closely with all regional supervisors and the HR team to ensure optimal leave management.

Administration:

• Work closely with the Project Administrator to provide comprehensive administrative support to field-based staff to ensure smooth program implementation.
• Coordinate administrative correspondence between national and regional offices.
• Manage all procurement, supply, and distribution of goods and services for the office and field-based teams in close collaboration with the FM.
• Coordinate staff ICT support (e.g., data bundles and airtime).
• Manage logistical preparations for meetings/training workshops.
• Support the Project Administrator to collate and file minutes, attendance registers, travel arrangements and reports in line with donor requirements.
• Train, coach, and mentor all IHPS staff on IHPS policies and procedures to ensure optimal compliance with IHPS policies and donor rules and regulations at all times.
• Execute any other administration functions as assigned by the Supervisor and IHPS Senior Management.
• Any other duties as assigned by IHPS management

Qualification, Education and Experience

• National Diploma or B. Com/B Acc degree in auditing/finance/business studies  
• A minimum of 5 years in financial accounting/ administration
• 3 years NGO experience
• Sage Evolution or similar practical experience
• Audit experience and articles would be an added advantage.
• Global Fund, PEPFAR or any donor related audit experience would be an added advantage

Knowledge, Skills, and Experience

• Proficiency in Microsoft Office, particularly MS Excel.
• Sound financial management, judgement, and work ethic
• Good analytical, decision-making, and problem-solving skills
• Very good attention to detail 
• Excellent verbal and written communication skills 
• Good interpersonal skills
• Proven planning, organizing and adaptability
• Valid driver’s license (Code 8 minimum)