Asset Administrator

The Institute of Health Programs and Systems (IHPS) is a South African non-profit company (NPC) born out of the PEPFAR CDC Track 1 transition of the ICAP, Columbia University, Multi-country AIDS Program (MCAP) in South Africa in 2010. IHPS was established with a mission “to strengthen health and development systems through program implementation and partnerships” and the vision is to ensure “optimal and sustainable health and development outcomes”. IHPS is a current Global Fund (GF) Subrecipient (SR) under the National Department of Health (NDoH), tasked to implement the Tuberculosis (TB) Program in the Johannesburg (JHB) Health District in Gauteng Province (GP), Dr Kenneth Kaunda District in the North West (NW) Province and Frances Baard in Northern Cape starting October 2025 ending March 2028. As such, IHPS seeks to recruit for the position outlined below, to be based at the Head Office, supporting JHB Health District, Dr Kenneth Kaunda District and Frances Baard Health District.

Full Time

Overall Responsibilities

The Admin Clerk Assets will play a key supporting role in ensuring fixed assets owned, leased, or rented by IHPS are maintained at a high standard. To manage assets linked to IHPS, the incumbent will maintain an accurate inventory to track assets. It is expected that this position will work closely with the IHPS Finance, IT and Procurement units to ensure that assets are safeguarded and accurately accounted for.

Key Performance Areas:

Regular review of Asset Register for completeness and accuracy
Constantly record of purchased assets in the asset register as per IHPS Asset Management Policy
Manage the national distribution of assets including tracking, delivery, and acknowledgment of asset transfer
Coordinate and corroborate asset purchase orders with the procurement team
Coordinate, log, and store returned assets
Work closely with designated supervisor to conduct asset verification and audits across IHPS programs
Meticulously file all asset management related documents
Manage and track the usage of IHPS ICT assets i.e., phones, SIM cards, dongles, and 3G cards
Track and provide timeous alerts about office rentals leases or renewals
Ensure IHPS vehicles are properly registered, as applicable
Manage and track the use of IHPS fleet management financial resources/ budget
Conduct monthly site visits to the field offices to audit and verify asset registers.
Prepare monthly verification report for the Finance Manager’s review

Required Knowledge, Skills, and Abilities:

Ability to work under pressure and meet deadlines
Meticulous attention to detail
Demonstrated ability to relate to people from diverse backgrounds
Excellent ability to apply initiative, good judgement, and creative thinker
A commitment to ethical behaviour and business management
Excellent communication skills, both verbal and written including written reports
Strong problem-solving skills
Very good computer skills. MS Office, Google Drive, spreadsheets, email, PowerPoint, databases, social media, web, enterprise systems
Excellent MS Excel and MS Outlook experience
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public
Excellent commitment to quality

Minimum Qualification, Education and Experience:

Bachelor’s degree or Diploma in Accounting or Business-related field with accounting as a major from college or university; and or at least three (3) years related experience and/or training; or equivalent combination of education and experience
At least a minimum of three (3) years of relevant experience in accounting and/or auditing
Practical experience in both asset management and the associated administrative processes is desirable
Knowledge of at least one other South language is an added advantage
Intermediate IT literacy (MS Office and ITS) with advanced Excel
Valid Code 08 driver’s licence
Clear criminal and credit record

Employer’s Rights

This position description may not list all the duties of the job. If an offer is made, you will be presented with a detailed job description. Applicants will be evaluated based upon their demonstrated ability to perform the tasks listed above, their education and work experience. The employer reserves the right to revise this posting at any time.

How to Apply

Qualified candidates should apply by e-mail only to HR@ihps-sa.org. Subject line should be the Position and District you are applying for, and a cover letter and resume or curriculum vitae (CV) should be attached. Submissions which do not follow the above instructions will not be considered.

Due to the extremely high volume of CVs expected, only those selected for interviews will be contacted. NO PHONE CALLS about these positions will be accepted.

Closing Date: 22 September 2025