Key Performance Areas:

Financial Management and Accounting

• Ensure payments and inter-account transfers, processing, and review of cashbooks as well as preparation and review of bank reconciliations are meticulously done.
• Capture Petty Cash expenditure on Cashbook 
• Reconcile accounts and adjust incorrect entries.
• Ensure accuracy and completeness of project revenue and expenses.
• Prepare journals for review and posting.
• Capture and review of petty cash transactions for accuracy and completeness
• Provide oversight and compliance on project payroll including reconciliation and processing in the general ledger.
• Responsible for creditors payments, debit orders and reconciliations 
• Liaise with suppliers regarding creditors statements and discrepancies.
• Ensure reconciliation of suspense accounts are performed and reconciling items cleared.
• Prepare ad hoc reports, reconciliations and analysis as required.
• Responsible for monitoring of the Creditors and Debtors Age Analysis, and ensure all overdue items are followed up and cleared.
• Accurately account for VAT and complete SARS returns when as required.
• Prepare schedules and make payment of Employees tax and UIF when necessary.

Auditing and Compliance

• Assist with the preparation and execution of the annual audit i.e., funder and statutory audits.
• Ensure VAT is accounted for accurately. 
• Assist with preparation and execution of funder site visits or internal audits.

Cash Flow Management

• Prepare input for Cashflow forecasts.
• Assist with cash-flow management by ensuring regular disbursement requests or drawdowns are done and bank balances are monitored.
• Review loan accounts for accuracy and completeness and ensure inter account transfers are done.

Reporting and Budgeting

• Assist Finance Manager with reconciliation of funder report to the general ledger.
• Assist Finance Manager with reporting and budgeting as requested.

Administration

• Responsible for ensuring retention of manual and electronic records.
• Performs other duties as assigned by IHPS management.
• Ensures that all work is clearly documented and backed up as necessary.

Cash Flow Stakeholder Management

• Build and maintain relationships with external stakeholders as applicable.
• Build and maintain and build relationships with internal stakeholders as appropriate.

People Management

• Timesheet management
• Addressing complaints and resolving problems

General

• Resolve ad hoc finance and accounting queries as appropriate.
• Work closely with Operations Officer to support regional Office Administrators to maintain leave management records across all IHPS offices.
• Contribute to development and improvement of IHPS organizational processes and systems.
• Perform any other duties and responsibilities as assigned by the IHPS management.