Finance Officer

The Institute of Health Programs and Systems (IHPS) is a South African non-profit company (NPC) born out of the PEPFAR CDC Track 1 transition of the ICAP, Columbia University, Multi-country AIDS Program (MCAP) in South Africa in 2010. IHPS was established with a mission “to strengthen health and development systems through program implementation and partnerships” and the vision is to ensure “optimal and sustainable health and development outcomes”. IHPS is a current Global Fund (GF) Subrecipient (SR) under the National Department of Health (NDoH), tasked to implement the Tuberculosis (TB) Program in the Johannesburg (JHB) Health District in Gauteng Province (GP), Dr Kenneth Kaunda District in the North West (NW) Province and Francis Baard in Northern Cape starting October 2025 ending March 2028. As such, IHPS seeks to recruit for the position outlined below, to be based at the Head Office, supporting JHB Health District, Dr Kenneth Kaunda District and Frances Baard Health District.

Full Time
  • Contract Type: Fixed Term Contract
  • Start Date: 01 October 2025
  • Remuneration: R55,071.22
  • Level of Effort: 100%
  • Closing Date: 22 September 2025
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Overall Responsibility

The Finance Officer shall be responsible for bookkeeping as well as reporting and administration for assigned projects, thus ensure reliable and efficient day-to-day finance support to the organisation.

Key Performance Areas: Financial Management and Accounting
    • Ensure payments and inter-account transfers, processing, and review of cashbooks as well as preparation and review of bank reconciliations are meticulously done.
    • Reconcile accounts and adjust incorrect entries.
    • Ensure accuracy and completeness of project revenue and expenses
    • Prepare journals for review and posting
    • Accurately capture petty cash transactions
    • Accountable for staff debtor reviews reconciliations and timeous recovery of funds
    • Provide oversight and compliance on usage of petty cash cards including reconciliation and processing in the cashbook
    • Responsible for creditors’ payments, debit orders and reconciliations 
    • Liaise with suppliers regarding creditors statements and discrepancies
    • Ensure reconciliation of suspense accounts are performed and reconciling items cleared
    • Prepare ad hoc reports, reconciliations and analysis as required
    • Responsible for monitoring of the Creditors and Debtors Age Analysis, and ensure all overdue items are followed up and cleared
    • Accurately account for VAT and completes SARS returns when requested
    • Prepare schedules and make payment of Employees tax and UIF when necessary.
Auditing and Compliance
  • Assist with the preparation and execution of the annual audit i.e., funder and statutory audits.
  • Ensure VAT is accounted for accurately. 
  • Assist with preparation and execution of funder site visits or internal audits.
Cash Flow Management
  • Assist with cash-flow management by ensuring regular disbursement requests or drawdowns are done and bank balances are monitored.
  • Review loan accounts for accuracy and completeness and ensure inter account transfers are done.
  • Ensure transfers for debit orders are done prior to the debit order date
Reporting and Budgeting
  • Assist Finance Manager with reconciliation of funder report to the general ledger.
  • Assist Finance Manager with reporting and budgeting as requested.
Administration
  • Responsible for ensuring retention of manual and electronic records.
  • Performs other duties as assigned by IHPS management.
  • Ensures that all work is clearly documented and backed up as necessary.
Cash Flow Stakeholder Management
  • Build and maintain relationships with external stakeholders as applicable.
  • Build and maintain and build relationships with internal stakeholders as appropriate.
People Management
  • Recruitment and training of employees
  • Planning, assigning, and directing work
  • Timesheet and leave management
  • Performance review and feedback 
  • Reward and discipline employees as appropriate
  • Addressing complaints and resolving problems
 Qualification, Education and Experience
  • National Diploma or B. Com/B Acc degree in auditing/finance/business studies  
  • A minimum of 5 years in financial accounting/ administration
  • 3 years NGO experience
  • Fraxion; SharePoint; Pastel and SAP or similar practical experience
  • Audit experience and articles would be an added advantage.
  • Global Fund, PEPFAR or any donor related audit experience would be an added advantage

Required Knowledge and Skills:

  • Sound financial management, judgement, and work ethic
  • Good analytical, decision-making, and problem-solving skills
  • Very good attention to detail 
  • Excellent verbal and written communication skills 
  • Good interpersonal skills
  • Proven planning, organizing and adaptability.

Employer’s Rights

This position description may not list all the duties of the job.  If an offer is made, you will be presented with a detailed job description.  Applicants will be evaluated based upon their demonstrated ability to perform the tasks listed above, their education and work experience.  The employer reserves the right to revise this posting at any time. 

How to Apply

Interested candidates should apply by e-mail only to HR@ihps-sa.org. Subject line should be the Position and District you are applying for, and a cover letter and resume or curriculum vitae (CV) should be attached. Submissions which do not follow the above instructions will not be considered. 

Due to the extremely high volume of applications expected, only those selected for interviews will be contacted.  

Closing Date: 22 September 2025