Key Performance Areas:

Financial management and accounting

• Ensure payments and inter-account transfers, processing of cashbooks as well as preparation of bank reconciliations are meticulously done 
• Reconcile accounts and adjust incorrect entries
• Ensure accuracy and completeness of project revenue and expenses
• Prepare journals for review and posting
• Accurately capture petty cash transactions
• Accountable for staff debtor reviews reconciliations and timeous recovery of funds
• Provide oversight and compliance on usage of petty cash cards including reconciliation and processing in the cashbook
• Responsible for creditors’ payments, debit orders and reconciliations 
• Liaise with suppliers regarding creditors statements and discrepancies
• Ensure reconciliation of suspense accounts are performed and reconciling items cleared
• Prepare ad hoc reports, reconciliations and analysis as required
• Responsible for monitoring of the Creditors and Debtors Age Analysis, and ensure all overdue items are followed up and cleared
• Accurately account for VAT and completes SARS returns when requested
• Prepare schedules and make payment of Employees tax and UIF when necessary

Auditing and Compliance

• Assist with the preparation and execution of the annual audit i.e., funder and statutory audits
• Ensure VAT is accurately accounted for 
• Assist with preparation and execution of funder compliance visits or internal audits

Cash Flow Management 

• Assist with cash-flow management by ensuring regular disbursement requests or drawdowns are done and bank balances are monitored
• Review loan accounts for accuracy and completeness and ensure inter account transfers are done
• Ensure transfers for debit orders are done prior to the debit order date
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Reporting and Budgeting

• Work closely with Finance Manager on the reconciliation of funder report to the general ledger
• Support the Finance Manager with financial reporting and budgeting as requested

Administration 

• Responsible for ensuring retention of manual and electronic records
• Performs other duties as assigned by IHPS management
• Ensure that all work is clearly documented and backed up as necessary
• Support the recruitment and training of employees as applicable
• Collaborate with the HR unit on payroll, timesheet and leave management

Stakeholder Management 

• Establish and maintain relationships with external stakeholders as applicable
• Build and maintain relationships with internal stakeholders as appropriate

Qualification, Education and Experience

• National Diploma or B. Com/B Acc degree in auditing/finance/business studies  
• A minimum of 5 years in financial accounting/ administration
• 3 years NGO experience
• Fraxion; SharePoint; Pastel and SAP or similar practical experience
• Audit experience and articles would be an added advantage.
• Global Fund, PEPFAR or any donor related audit experience would be an added advantage

Required Knowledge and Skills

• Sound financial management, judgement, and work ethic
• Good analytical, decision-making, and problem-solving skills
• Very good attention to detail 
• Excellent verbal and written communication skills 
• Good interpersonal skills
• Proven planning, organizing and adaptability