Finance Officer

Full Time

Overall Responsibilities

The Finance Officer shall be responsible for bookkeeping as well as reporting and administration for assigned projects, thus ensure reliable and efficient day-to-day finance support to the organisation.

Key Performance Areas:

Financial management and accounting:

Ensure payments and inter-account transfers, processing and review of cashbooks as well as preparation and review of bank reconciliations are meticulously done
Reconcile accounts and adjust incorrect entries
Ensure accuracy and completeness of project revenue and expenses
Prepare journals for review and posting
Capture and review of petty cash transactions for accuracy and completeness
Accountable for staff debtor reviews reconciliations and timeous recovery of funds
Provide oversight and compliance on project pay cards including reconciliation and processing in the general ledger
Responsible for creditors payments, debit orders and reconciliations
Liaise with suppliers regarding creditors statements and discrepancies
Ensure reconciliation of suspense accounts are performed and reconciling items cleared
Prepare ad hoc reports, reconciliations and analysis as required
Responsible for monitoring of the Creditors and Debtors Age Analysis, and ensure all overdue items are followed up and cleared
Accurately account for VAT and completes SARS returns when necessary
Prepare schedules and make payment of Employees tax and UIF when necessary

Auditing and Compliance:

Assist with the preparation and execution of the annual audit i.e., funder and statutory audits
Ensure VAT is accounted for accurately
Assist with preparation and execution of funder site visits or internal audits

Cash Flow Management:

Assist with cash-flow management by ensuring regular disbursement requests or drawdowns are done and bank balances are monitored
Review loan accounts for accuracy and completeness and ensure inter account transfers are done
Ensure transfers for debit orders are done prior to the debit order date

Reporting and Budgeting:

Assist Finance Manager with reconciliation of funder report to the general ledger
Assist Finance Manager with reporting and budgeting as requested

Administration:

Responsible for ensuring retention of manual and electronic records
Performs other duties as assigned by IHPS management
Ensures that all work is clearly documented and backed up as necessary

Petty Cash:

Receive petty cash reports and vouchers from all IHPS field offices
Check and reconcile petty cash reports

Stakeholder Management:

Build and maintain relationships with external stakeholders as applicable
Build and maintain and build relationships with internal stakeholders as appropriate

People management:

Recruitment and training of employees
Planning, assigning, and directing work
Timesheet and leave management
Performance review and feedback
Reward and discipline employees as appropriate
Addressing complaints and resolving problems

Required Knowledge, Skills, and Abilities:

Sound financial management, judgement, and work ethic
Good analytical, decision-making, and problem-solving skills
Very good attention to detail
Excellent verbal and written communication skills
Good interpersonal skills
Proven planning, organizing and adaptability

Minimum Qualification, Education and Experience:

Certificate/diploma in bookkeeping and or financial administration
A minimum of 3 years in financial accounting/ administration
Fraxion; SharePoint; Pastel and SAP or similar practical experience
Global Fund, PEPFAR or any donor related audit experience would be an added advantage
Valid Code 08 driver’s licence