Finance Officer

Full Time
Finance Officer

Overall Responsibilities

The Finance Officer shall be responsible for bookkeeping as well as reporting and administration for assigned projects, thus ensure reliable and efficient day-to-day finance support to the organisation.

Key Performance Areas:

Financial management and accounting:

  • Ensure payments and inter-account transfers, processing and review of cashbooks as well as preparation and review of bank reconciliations are meticulously done 
  • Reconcile accounts and adjust incorrect entries
  • Ensure accuracy and completeness of project revenue and expenses
  • Prepare journals for review and posting
  • Capture and review of petty cash transactions for accuracy and completeness
  • Accountable for staff debtor reviews reconciliations and timeous recovery of funds
  • Provide oversight and compliance on project pay cards including reconciliation and processing in the general ledger
  • Responsible for creditors payments, debit orders and reconciliations 
  • Liaise with suppliers regarding creditors statements and discrepancies
  • Ensure reconciliation of suspense accounts are performed and reconciling items cleared
  • Prepare ad hoc reports, reconciliations and analysis as required
  • Responsible for monitoring of the Creditors and Debtors Age Analysis, and ensure all overdue items are followed up and cleared
  • Accurately account for VAT and completes SARS returns when necessary
  • Prepare schedules and make payment of Employees tax and UIF when necessary
Auditing and Compliance:
  • Assist with the preparation and execution of the annual audit i.e., funder and statutory audits
  • Ensure VAT is accounted for accurately 
  • Assist with preparation and execution of funder site visits or internal audits

Cash Flow Management:

  • Assist with cash-flow management by ensuring regular disbursement requests or drawdowns are done and bank balances are monitored
  • Review loan accounts for accuracy and completeness and ensure inter account transfers are done
  • Ensure transfers for debit orders are done prior to the debit order date

Reporting and Budgeting:

  • Assist Finance Manager with reconciliation of funder report to the general ledger
  • Assist Finance Manager with reporting and budgeting as requested


  • Responsible for ensuring retention of manual and electronic records
  • Performs other duties as assigned by IHPS management
  • Ensures that all work is clearly documented and backed up as necessary

Petty Cash:

  • Receive petty cash reports and vouchers from all IHPS field offices
  • Check and reconcile petty cash reports
Stakeholder Management:
  • Build and maintain relationships with external stakeholders as applicable
  • Build and maintain and build relationships with internal stakeholders as appropriate

People management:

  • Recruitment and training of employees
  • Planning, assigning, and directing work
  • Timesheet and leave management
  • Performance review and feedback 
  • Reward and discipline employees as appropriate
  • Addressing complaints and resolving problems

Required Knowledge, Skills, and Abilities:

  • Sound financial management, judgement, and work ethic
  • Good analytical, decision-making, and problem-solving skills
  • Very good attention to detail 
  • Excellent verbal and written communication skills 
  • Good interpersonal skills
  • Proven planning, organizing and adaptability

Minimum Qualification, Education and Experience:

  • Certificate/diploma in bookkeeping and or financial administration 
  • A minimum of 3 years in financial accounting/ administration
  • Fraxion; SharePoint; Pastel and SAP or similar practical experience
  • Global Fund, PEPFAR or any donor related audit experience would be an added advantage
  • Valid Code 08 driver’s licence