Key Performance Areas:

Medicine and Stock Management

• Manage the receipt, storage, issuing, and reconciliation of medicines and pharmaceutical consumables in accordance with SAPC, GPP, DoH, and organisational SOPs.
• Monitor stock levels, expiry dates, batch tracking, and FEFO principles to prevent stock-outs, wastage, and overstocking.
• Support ordering, forecasting, and redistribution processes in collaboration with the Pharmacist and programme teams.
• Ensure proper temperature monitoring, cold chain maintenance, and documentation for all medicines.
• Record Management and Documentation
• Maintain accurate and auditable pharmaceutical records, including stock cards, bin cards, dispensing registers, temperature logs, and delivery notes.
• Maintain prescription and issuing records against which medicines are dispensed or issued.
• Ensure timely filing, archiving, and retrieval of pharmacy documentation for audit and reporting purposes.

Quality Assurance and Compliance

• Conduct routine QA and QC checks on medicine storage, handling, documentation, and issuing practices.
• Support internal audits, supervisory visits, and inspections, and assist with implementation of corrective actions.
• Ensure adherence to GPP, SAPC regulations, organisational policies, and high work standards always.
• Operational Support and Collaboration
• Work closely with Pharmacist, professional nurses, and programme staff to ensure efficient medicine management at fixed and outreach service points.
• Communicate stock status, risks, and discrepancies clearly and timeously to relevant stakeholders.

Qualifications and Experience

• Post Basic Pharmacy Assistant (PBPA) Certificate
• Registered with the South African Pharmacy Council (SAPC) as a Post Basic Pharmacy Assistant Valid
• South African driver’s licence and willingness to travel. 
• Experience 
• 3–4 years’ experience as a Post Basic Pharmacy Assistant and experience in medicine stock control within public health, donor-funded, or NGO healthcare programmes

Competencies

• Excellent verbal and written communication skills in English. Command of other official local languages (multilingual) would be an added advantage.
• HR management and capacity development skills incl. solid understanding of SA labour laws.
• Sound problem solving and decision-making skills
• Effective time management, organising and coordination skills.
• Competent in Microsoft Office Suite and project management tools.

Travel Requirements
Local travel is inherent to the position.