Finance Manager

Full Time

General Responsibilities

The Finance Manager will overall be responsible for the day-to-day management and distribution of the financial resources and budget planning. As part of the IHPS senior management team, the Finance Manager will provide financial management leadership and technical oversight, support the executive management team to make sound and effective business decisions, and ensure the value for money principles are always upheld. Inherently, this position will be accountable for overall financial management, audit and compliance, reporting, stakeholder management and staff management as appropriate.

Key Performance Areas:

Financial Management and Accounting:

Supervise and manage all bookkeeping activities including cashbook processing and journals, and overall responsible for the trial balance as applicable.
Carry out reconciliation of all project and statutory accounts as well as prepare bank reconciliations and reviews
Ensure accuracy and completeness of all project revenue and expenses, proper reconciliation of creditors as well as capturing of petty-cash transactions to ledger.
Ensure that loan accounts are reconciled and paid, suspense accounts are reviewed and cleared, and theoretical cash reconciliations are completed
Provide financial management support/ assistance to program teams or departments as necessary including procurement, travel and logistics, etc.
Review and release of electronic payments and transfers in accordance with IHPS payment processing matrix
Ensure persistent completeness and accuracy of the fixed asset register
Lead the preparation of ad hoc reports, reconciliations and analysis as required
Make sure the finance team meets all month-end deadlines set

Auditing and Compliance:

Accurately account for VAT, complete and submit SARS returns
Prepare schedules and make payment of employees’ tax and UIF
Complete income tax submissions to SARS
Assists with the preparation and execution of all audits i.e., funder and statutory audits

Cash Flow Management:

Oversee requests for disbursement for salaries and expenses.
Ensure availability of cash and practice sound cash-flow management
Ensure loan accounts and inter-account transfers are done timely

Reporting and Budgeting:

Ensure all monthly expense claims and financial reporting are prepared and submitted to funders on time
Ensure quality of financial reporting by implementing review processes for validity, accuracy and completeness
Provide insight to senior management, board and external parties through review of financial reporting for projects
Ensure that all reports are reconciled to the underlying financial system
Review and interpret monthly management accounts
Prepare budgets for specific funders or for the organisation as appropriate

Administration:

Oversee the filing system for retention of manual records
Maintain administration of the accounting system
Perform other duties as assigned by Senior Management

Stakeholder Management:

Build and maintain solid relationships with external stakeholders (funders, government, auditors)
Build and maintain optimal working relationships with internal stakeholders (program staff, other departments/ units, etc.)

People management:

Ensure timeous and competent recruitment and adequate training of team members
Ensure high level plans are communicated and assigned to team members, with appropriate follow up
Conduct performance reviews and provide feedback in line with IHPS HR policies and procedures
Manage the finance team proactively to ensure expected quality standards are met
Facilitate timeous resolution of finance challenges raised internally or externally
Ensure staff adhere to administrative requirements including timesheets and leave management

Required Knowledge, Skills, and Abilities:

Excellent analytical thinking ability i.e., able to work with and create financial modelling tools within Microsoft Excel (advanced)
Tremendous attention to detail and quality report writing
Sound business acumen, cost consciousness and ethical work standards
Excellent problem-solving and reasoning ability
Exceptional verbal and written communication skills
Demonstrated planning and organizing skills and adaptability

Minimum Qualification, Education and Experience:

A degree in Accountancy or Finance, Economics, Mathematics or Business Studies is required
Proven experience in financial management is needed
Postgraduate degree in financial management, economics or business studies would an added advantage.
At least 2 years post articles experience and/or training; or equivalent combination of training and experience
Global Fund, PEPFAR or any donor related audit experience is necessary